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Communicating with students, and reminding students to bring things or make payments

For private music teachers, communication is absolutely critical to running a music studio. You may need to inform students about upcoming events, such as a recital. You may need to reach out to a student who might have missed some lessons, so the student doesn’t quit. You might need to remind a student to bring something (a book or borrowed item) to their next lesson. You may want to get a testimonial from a student for your website or Google my Business account. Whatever the reason, MusicTeacherNotes has a solution to help you communicate better than ever with your students.

If you aren't staying in contact with your students and their parents, you're at risk of losing their business.

Communicating with students is essential. Email is one way to do it, but it has drawbacks. Not everyone reads their email messages, so relying only on email risks your messages going unnoticed.

The MusicTeacherNotes messaging feature lets you to send messages to all of your students. They not only receive an email with the message, but they also see the message in their MusicTeacherNotes account, significantly increasing the odds of them seeing your message.

You can use the messaging system to send newsletters, reminders, or any messages you need. The messaging feature is included at no additional charge for teachers with Premium account access. Paying a third-party service like Mailchimp or Constant Contact for messaging could easily cost more than a MusicTeacherNotes subscription.


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Testimonials from your existing students help you grow your business. However, asking students to give you a testimonial can be awkward. MusicTeacherNotes helps you get more testimonials while removing the burden of you asking your students to provide one.

Testimonials help you get more leads from Google Local Search because they go directly to your GMB (Google my Business) account. The testimonials then become a Google review. You can then take the Google review and use it on your website, helping new prospective students choose you as their music teacher.


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Reminders are just that. They remind students of something they need to remember. If you've loaned a student a music book, if a student owes you money, or if a student needs to remember to bring something to a lesson, a reminder makes them aware of it before their next lesson.

Reminders are related to messages, but they are a different feature. The teacher can set reminders to expire or go indefinitely. For example, suppose you have a recital planned for a specific date. You can set a reminder to keep families aware of it until that date passes. Additionally, assume a student needs to remember to bring particular items to every lesson. In this case, an indefinite reminder for this student could be created. The students will then see these reminders in their MusicTeacherNotes account.


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A Music Journal is a record of the skills and songs a student is assigned to practice. Teachers can add assignments to a student's lesson, which students will see in their accounts. Alternatively, teachers can write assignments in a paper journal. Students can then copy them to their digital MusicTeacherNotes journal when they create a practice plan. Either way, the Music Journal helps teachers, students, and parents communicate which skills to practice.


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Honest feedback on students' performance and progression can help them become better musicians. Teachers can assess their students' performance during or following a lesson. Once the teacher completes an assessment, students can view their assessment and improve their skills.


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When you schedule your students on the MusicTeacherNotes calendar, their lessons show on the daily calendar view. When you click on the lesson, you open their lesson view, which allows you to share notes and resources.

Notes could be things like:

  • Reminders of items to bring or things to remember
  • Something to expect for an upcoming lesson
  • An invite to Skype or Zoom for an online music lesson

A resource is something in your Library that you want to share with a student for a specific lesson. For example, suppose you plan to teach a student to play a particular song. You might record a video of you demonstrating that song and save it to your Library so you can share it with students before teaching them that song. You might also find a YouTube video that shows how to play the song, which you could save to your Library. Your Library also allows you to save documents and images, which help you teach music theory or share sheet music. Anything in your Library can be shared as a resource with your students, helping you save time and helping your students become better musicians.


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MusicTeacherNotes helps music teachers manage their students and helps students learn music faster. By empowering parents and students to get much more out of private music lessons, learning music becomes a better experience for everyone.